Team Secretary, Liverpool (part-time)
Location - Liverpool
Are you a proactive and highly organised Team Secretary looking for a new challenge?
Our successful team in Liverpool are looking for a proactive and highly organised Team Secretary to provide comprehensive administrative and secretarial support to a multidisciplinary team of professionals. This is a key role supporting the smooth day-to-day running of the business, requiring excellent attention to detail, time management, and the ability to work across departments with confidence and discretion.
The successful candidate will be a strong communicator with previous experience in a fast-paced administrative role, ideally within a professional services or consultancy environment.
Role and responsibilities
Provide high-level secretarial and administrative support to technical and operational teams, assisting with client and colleague enquiries, and liaising with external bodies.
Manage diaries, schedule meetings, coordinate room bookings, and arrange travel and accommodation.
Prepare, format, and proofread documents, reports, and presentations to a professional standard.
Organise and minute meetings and follow up on actions as required.
Support bid and project teams with document collation, submission formatting, and quality control.
Provide general office support including handling calls, managing meeting rooms and client hospitality, overseeing post and document processing, and covering shared inbox and local admin tasks as needed.
Assist with onboarding of new starters and liaise with HR and IT as required.
Raise purchase orders, manage supplier communications, and support expense claims and timesheets.
Maintain filing systems (digital and hard copy) and ensure records are up to date.
Liaise with internal teams including HR, Finance, and Marketing to support wider business needs.
Contribute to the coordination of social events, training sessions, and internal communications.
Provide cover for other members of the business support team when needed.
Requirements
Proven experience in a senior administration or team secretary role, ideally in an engineering environment.
Strong IT skills including Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Exceptional organisational and time management abilities.
Ability to work independently and manage competing priorities.
High level of discretion and professionalism.
Strong attention to detail and accuracy in all work.
Why work for us?
We are a unique business that recognises the importance of balance and how it benefits you and the wider business. We encourage colleagues to get involved with company, charity, and sports events and believe enjoying your career is imperative.
What we offer
As a company, we offer a comprehensive range of benefits to our entire workforce, including the option to purchase additional holidays, access to cutting-edge technology, and the opportunity to participate in the cycle-to-work program, among other benefits. Moreover, we prioritise the Clancy culture by promoting agile working, organising a variety of events throughout the year, and providing Continuing Professional Development (CPD) opportunities to nurture your career advancement.
To apply for the role please click ‘Apply now’ and complete the questions. Any queries please contact our HR team at recruitment@clancy.co.uk
If you do not hear from us within 14 days, then your application has not been successful on this occasion. Thank you for your interest in our Company.